Bevin, Matthew Governor

This series documents the written letters to the Governor and his office regarding requests, constituent issues, and invitations. Almost 95% of all correspondence will be filed in the Governor's Official Correspondence File or the central files. Requests and invitations are routed to the Scheduling Office. Requests for assistance or information are referred to the Public Service Office for further review. Letters requesting special attention, assistance or information to some matter or issue are retained in this file with a copy often forwarded to the agency or staff person most capable of providing assistance. These letters, along with the Governor's response, are filed together. The agency may draft a letter to be transferred to the Governor's letterhead, or the agency may handle the matter with a copy of any correspondence filed in the central file. This practice is fairly routine throughout the Governor's Office. Every Executive Order, whether it is an appointment to a board or commission, pardon, the calling out of the National Guard, or conferring of a Kentucky Colonel, is filed in the Official Correspondence File in numerical order. Any supporting documents for an Executive Order are filed alphabetically by subject or issue.

This series documents state agency activities and functions in audio or video format. Such activities may document the administrative functioning of an agency, its programs, operations and training. Information in this format (if determined to be archival), often replaces or supplements more traditional kinds of record keeping, and may be critical to an understanding of the administrative history of an agency. When creating records in these formats, agency personnel should properly identify the event being recorded and the participants. Additionally, each recording should be titled and properly dated and maintained in its original order, to facilitate transfer to the State Archives, where appropriate. This series does not include records scheduled according to content, such as Series M0049, Recordings of Meetings. Series M0049 includes audio or video recordings of meetings, which are used to create meeting minutes.

This series documents state agency activities and functions in a photographic format. Such activities may document the administrative functioning of an agency, its programs and operations. Records in this format (if determined to be archival), often replace or supplement more traditional kinds of record keeping, and may be critical to an understanding of the administrative history of an agency. When creating records in this format, agency personnel should properly identify the event being photographed and the participants. Series contains: Photographs and accompanying explanatory materials and finding aids.