Archives and Records Commission, State

This series documents the official record of proceedings of meetings. It provides information about the activities of the entity, the actions it took in regard to the issues brought before it, and the decisions rendered. Minutes of meetings constitute adequate and proper documentation of essential agency transactions and organizational functions, as required in KRS 171.640. Boards, commissions, councils, task forces, etc, which were established by statute or executive order, or those entities which establish or administer policy are examples for which minutes should be created. Series contains: Date of meeting; time of meeting; location of meeting; name of board members or authorized proxies present; identification of those not present; decisions rendered; issues discussed; record of votes. May also include agendas and materials distributed for discussion and approval.

The State Historical Records Advisory Board (SHRAB) is the central advisory body in the state for historical records planning and for those projects in Kentucky funded by the National Historical Publications and Records Commission (NHPRC). The SHRAB serves as a coordinating body to facilitate cooperation and communication among historical records repositories and information agencies within the state and as a state-level review body for proposals as defined in the Commission’s grant program guidelines. It is composed of members who have experience or interest in the collection, administration, and use of historical records and are dedicated to the preservation and use of Kentucky’s documentary heritage. The SHRAB is part of the State Archives and Records Commission, with members appointed by the State Librarian and staff support provided by the Kentucky Department for Libraries and Archives. As specified in 36 CFR Part 1206, a majority of the members must have recognized experience in the administration of government records, historical records, or archives. The State Historical Records Advisory Board is coordinated by the Archives and Records Management Division, Kentucky Department for Libraries and Archives.

M0008-RG1050