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Housing Corporation, Kentucky

Object Type: Folder
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This series functions as a comprehensive summary of agency activities, services, and results of the past year. Staff report initiatives, objectives, changes in responsibilities, or accomplishments to convey the mission of the agency. Summary reports condense the main points of programs or projects in the agency. The reports are usually published and are for general public distribution. The series provides essential and adequate documentation of agency transactions (KRS 171.640) and, as such, is crucial to an understanding of the administrative history of an organization. Series may contain: Date; statement from chief administrative officer; programs administered; who was served; photographs; staff support; program accomplishments with comparison to previous years; financial information; project statistics; supporting materials

Kentucky. Kentucky Housing Corporation

This series documents the various audits completed in the Kentu cky Housing Corporation (KHC). These include, but are not limite d to, audits completed by the Auditor of Public Accounts under the Single Audit Act; KHC's internal audit reports; audit reports of the agency prepared by p rivate accounting/auditing firms; and those audits of agencies completed by the Finance and Administration Cabinet. Audits may be fiscal, compliance or programmatic. Series may contain: Date; agency name; table of contents; introduction; independent auditor's report; financial statements; bal ance sheets; statements of income and retained earnings; statements of cash flows; schedules of federal financial assistance; report on internal controls; report on compliance; notes; recommendations; statistics.

Kentucky. Kentucky Housing Corporation

This series documents the official record of proceedings of meetings. It provides information about the activities of the entity, the actions it took in regard to the issues brought before it, and the decisions rendered. Minutes of meetings constitute adequate and proper documentation of essential agency transactions and organizational functions, as required in KRS 171.640. Boards, commissions, councils, task forces, etc, which were established by statute or executive order, or those entities which establish or administer policy are examples for which minutes should be created. Series contains: Date of meeting; time of meeting; location of meeting; name of board members or authorized proxies present; identification of those not present; decisions rendered; issues discussed; record of votes. May also include agendas and materials distributed for discussion and approval

Kentucky. Kentucky Housing Corporation

This series documents state agency activities and functions in a photographic format. Such activities may document the administrative functioning of an agency, its programs and operations. Records in this format (if determined to be archival), often replace or supplement more traditional kinds of recordkeeping, and may be critical to an understanding of the administrative history of an agency. When creating records in this format, agency personnel should properly identify the event being photographed and the participants. Series contains: Photographs and accompanying explanatory materials and finding aids.

Kentucky. Kentucky Housing Corporation

This series consists of any publication produced for general public distribution, regardless of format, that documents Kentucky Housing Corporation (KHC) history, KHC-related functions or KHC activities. It does not include ma terials issued for internal admin istrative use, such as manuals of operation. Publications contain important facts and statistics about the operation of KHC and its po licies. They provide information, often in summarized form, which aids in understanding the history or administrative functioning of KHC. Series contains publications and reports

Kentucky. Kentucky Housing Corporation

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Have Questions? Contact: Electronic.Records@ky.gov