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Election Finance, Registry of

Object Type: Folder
In Folder: General Government Cabinet



Title
Description
Creator

This series documents the major activities, organizational functions, history and programs of an agency and the events involving the formulation, evolution, and ultimate announcement of agency policy. Official correspondence is typically created by the upper-level administrative staff of an agency (director or above), or the general counsel. It can be in paper or electronic form. Official correspondence is incoming and outgoing correspondence that may consist of: letters, notes, memoranda, directives, policy statements, and other information commonly found in the body of an e-mail message and/or any attachments to the message. Electronic mail messages also contain transactional information (sender, recipient, date, subject, etc.) in the header of the message and in the properties field of the electronic file.

Kentucky. Registry of Election Finance

This series documents the major activities, organizational functions, history and programs of an agency and the events involving the formulation, evolution, and ultimate announcement of agency policy. Official correspondence is typically created by the upper-level administrative staff of an agency (director or above), or the general counsel. It can be in paper or electronic form. Official correspondence is incoming and outgoing correspondence that may consist of: letters, notes, memoranda, directives, policy statements, and other information commonly found in the body of an e-mail message and/or any attachments to the message. Electronic mail messages also contain transactional information (sender, recipient, date, subject, etc.) in the header of the message and in the properties field of the electronic file.

Kentucky. Registry of Election Finance

This series functions as a comprehensive summary of agency activities, services, and results of the past year. Staff report initiatives, objectives, changes in responsibilities, or accomplishments to convey the mission of the agency. Summary reports condense the main points of programs or projects in the agency. The reports are usually published and are for general public distribution. The series provides essential and adequate documentation of agency transactions (KRS 171.640) and, as such, is crucial to an understanding of the administrative history of an organization. Series may contain: Date; statement from chief administrative officer; programs administered; who was served; photographs; staff support; program accomplishments with comparison to previous years; financial information; project statistics; supporting materials.

Kentucky. Registry of Election Finance

This series documents the required audits of accounts of all statewide candidates, as well as random audits of candidates running for other offices, as provided for in KRS 121.120 (3)(k) and (l). The auditors verify the accuracy of the reports and that the candidates have complied with campaign finance regulations as required in KRS Chapter 121. The audit of contribution data, receipts, and expenditures in the records of candidates and committees must match the election finance statement filed by the candidate and/or candidate campaign committee. Each contribution received, contribution data, and the limits of each contribution are checked to ensure compliance with the statutory guidelines. Series may contain: Financial statements of contributions and receipts; schedule of activities; expenditure forms; fund raising contributions; debts and obligations; reconciliation activities; correspondence; general comments. Description of records series

Kentucky. Registry of Election Finance

This series represents an instruction booklet written for candidates, campaign committees, permanent committees, executive committees, and political issues committees. The instruction booklet details reporting requirements of KRS Chapter 121: date(s) reports are due, contribution and receipt schedules, expenditure schedules, fund raising events, debts and obligation schedules, and reconciliation of activities of the candidate or committee. It is available online and report forms are sent to candidates and committees before first reporting period. The manual is revised when new provisions of the KRS Chapter 121 are enacted into law. Series may contain: Form samples to be completed by candidates/committees for contributions and receipts; due dates; fund raising schedules; debts and obligation schedules; reconciliation dates; and instructions for completing any necessary documents.

Kentucky. Registry of Election Finance

This series represents an instruction booklet written for candidates, campaign committees, permanent committees, executive committees, and political issues committees. The instruction booklet details reporting requirements of KRS Chapter 121: date(s) reports are due, contribution and receipt schedules, expenditure schedules, fund raising events, debts and obligation schedules, and reconciliation of activities of the candidate or committee. It is available online and report forms are sent to candidates and committees before first reporting period. The manual is revised when new provisions of the KRS Chapter 121 are enacted into law. Series may contain: Form samples to be completed by candidates/committees for contributions and receipts; due dates; fund raising schedules; debts and obligation schedules; reconciliation dates; and instructions for completing any necessary documents.

Kentucky. Registry of Election Finance

This series consists of any publication produced for general public distribution, regardless of format, that documents agency history, agency-related functions or agency activities. It does not include materials issued for internal administrative use, such as manuals of operation. Publications contain important facts and statistics about the operation of the agency and its policies. They provide information, often in summarized form, which aids in understanding the history or administrative functioning of an agency. Series contains publications and reports.

Kentucky. Registry of Election Finance

This series documents the required audits of accounts of all statewide candidates, as well as random audits of candidates running for other offices, as provided for in KRS 121.120 (3)(k) and (l). The auditors verify the accuracy of the reports and that the candidates have complied with campaign finance regulations as required in KRS Chapter 121. The audit of contribution data, receipts, and expenditures in the records of candidates and committees must match the election finance statement filed by the candidate and/or candidate campaign committee. Each contribution received, contribution data, and the limits of each contribution are checked to ensure compliance with the statutory guidelines. Series may contain: Financial statements of contributions and receipts; schedule of activities; expenditure forms; fund raising contributions; debts and obligations; reconciliation activities; correspondence; general comments.

Kentucky. Registry of Election Finance

This series documents state agency activities and functions in a photographic format. Such activities may document the administrative functioning of an agency, its programs and operations. Records in this format (if determined to be archival), often replace or supplement more traditional kinds of recordkeeping, and may be critical to an understanding of the administrative history of an agency. When creating records in this format, agency personnel should properly identify the event being photographed and the participants. Series contains: Photographs and accompanying explanatory materials and finding aids.

Kentucky. Registry of Election Finance

This series represents the official release of information to the media informing the public of agency events and actions. The events or actions may be of special interest to the general public. Series contains: Agency name; date; phone number; contact person; lead; dateline; page number; description of information released. Description of records series

Kentucky. Registry of Election Finance

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